Question 1

Is mailtani worth it for a solo freelancer?

Accepted Answer

Yes. At €89 one-time, mailtani costs less than two months of most cold email tools. A single client won from a sequence pays back the tool many times over. For freelancers who rely on outbound to fill their pipeline, the math is straightforward, remove the monthly subscription and keep the capability.

Question 2

Do I need a business email domain to use mailtani?

Accepted Answer

Yes. You need a custom sending domain, for example yourname.com or yourname.dev, connected via AWS SES or another SMTP provider. This is non-negotiable for cold email deliverability. Gmail and Outlook addresses are rate-limited for bulk sending and land in spam far more often than custom domain sends.

Question 3

How many emails can I send per day as a freelancer?

Accepted Answer

Your send limit is determined by your SMTP provider. AWS SES starts at 200/day in sandbox mode and removes limits once you request production access, typically approved within 24 hours. For most freelancers sending 20–50 targeted emails per day, even sandbox limits are more than sufficient to start.

Question 4

Can I track which prospects open my cold emails?

Accepted Answer

Yes. mailtani tracks opens, clicks, and replies at both the campaign level and per individual contact. You can see exactly which prospects engaged, which emails in a sequence got the most opens, and who replied, helping you prioritise follow-up on the warmest leads.

Question 5

How do I write a cold email sequence that wins clients?

Accepted Answer

Keep the first email under 100 words, brief intro, one specific pain point you solve, and a single low-friction ask (a quick call or reply). Follow-ups should add a new angle rather than repeating the first email. Email 3 might show a relevant result. Email 4 is a "closing" email ("Is this not a fit?"). Five emails over 10–14 days is a solid starting structure.

Question 6

Can I use mailtani to follow up on proposals?

Accepted Answer

Yes. Create a short 2–3 step sequence specifically for proposal follow-up. Tag contacts as "proposal-sent" and enroll them in that sequence. The sequence stops automatically the moment they reply, so if they accept, reject, or ask a question, no further automated emails go out.

Question 7

What is inbox rotation and do I need it as a freelancer?

Accepted Answer

Inbox rotation distributes your sends across multiple email addresses on the same domain. For a freelancer sending 20–50 emails per day, a single warmed-up address is usually sufficient. Rotation becomes valuable once you scale above 50–100 daily sends, or if you want to protect your primary address reputation by separating outreach from client communication.

Question 8

Can I import contacts from LinkedIn or a spreadsheet?

Accepted Answer

mailtani imports contacts from CSV files. Export your LinkedIn connections or prospect list to CSV, map the columns (email, first name, last name, company), and import into mailtani. You can then apply tags and enroll the imported contacts directly into a sequence.

Cold Email for Freelancers That Wins Clients

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Email Sequences

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